• 11.- 14.11 2021
  • Messe Wien

Privacy Policy

Privacy Policy for exhibitors

1. Responsible for Data Processing

Joint data controllers within the meaning of Article 4 (7) in conjunction with 26 GDPR are:

a. Reed Messe Wien GmbH
Messeplatz 1
1021 Wien
T: + 43 1 727 20 – 0
E: info@messe.at

b. Reed Messe Salzburg GmbH
Am Messezentrum 6
5021 Salzburg
T: + 43 662 4477 – 0
E: info@reedexpo.at

c. Reed CEE GmbH
Messeplatz 1
1021 Wien
T: + 43 1 727 20 – 0
E: info@messe.at

d. Expoxx Messebau GmbH
Messeplatz 1
1021 Wien
T: + 43 1 727 20 – 6101
E: info@expoxx.at

e. System Standbau Salzburg GmbH
Am Messezentrum 7
5021 Salzburg
T: + 43 662 9304 – 0
E: info@systemstandbau.at

The companies listed as jointly responsible will be referred to collectively hereinafter as "Reed Exhibitions Austria".

 

2. Common Contact Point

As a common and central point of contact Reed Exhibitions Austria have established:
Reed Messe Salzburg GmbH
Am Messezentrum 6
5021 Salzburg
T: + 43 662 4477 - 0
E: dataprotection@reedexpo.com

If you have any questions, comments, complaints or requests concerning this Privacy Policy or our processing of your information, please contact us through our Privacy Centre webform.

3. Data Protection Officer

You can reach our data protection officer of Reed Exhibitions Austria at
Reed Exhibitions 

For the attention of: Data protection officer
Gateway House, 28 The Quadrant,
Richmond, Surrey TW9 1DN,
United Kingdom

You contact the Data Protection Officer of Reed Exhibitions Austria through the following Privacy Centre webform.

 

4. Processing Purposes

a. Processing of Fair Participation, Provision of Services

Reed Exhibitions Austria store and process the data that you provide when registering for the fair in order to enable you to participate as an exhibitor at the fair you have chosen according to the agreement with you and your requirements, in particular to allocate a suitable stand space for you, exhibition stand construction (with appropriate order), to list your company in the exhibitor catalogue, provide marketing and advertising services ordered as well as other additional services you want or to fulfil ancillary services you wish for, to fulfil additional orders and special arrangements and (if you use this offer) to arrange for your fair insurance. Insofar as Reed Exhibitions Austria uses external partners to fulfil ancillary services or additional orders and special agreements, your data disclosed at the time of the registration will be passed on to the extent necessary.

b. Advertising and Marketing, Newsletter, Surveys

In addition, the data you provide will be used for the purpose of conducting surveys and advertising for events of the companies of Reed Exhibitions Austria, as well as for the transmission of email newsletters with information on services of Reed Exhibitions Austria and for the promotion of other companies who offer products or services that may be of interest in connection with fairs.

In the case of advertising and informational newsletters sent to you by email, Reed Exhibitions Austria will record whether the newsletter is being correctly delivered to your inbox server, whether you have opened the newsletter sent to you, if and which contents of the newsletter you are clicking on and, if applicable, whether or not you have unsubscribed from the newsletter. The collection and processing of the data collected for your use of the newsletter sent by Reed Exhibitions Austria is used to generate statistical evaluations, which should provide a representative picture of the reading habits of the newsletter, so that the content of future newsletters can be adapted to the target audience or different content according to the interests of the respective users can be provided.

The contact details you provide will be made available to the partner companies listed at https://www.messe.at/en/partner to enable them to inform you about their services in connection with fair events.

c. Photography and Video Recordings

At the fairs and events of Reed Exhibitions Austria, photos and videos are regularly taken which, among other things, document the fair and therefore also show visitors of the relevant fair or event. It cannot be ruled out that you (or other people from your company) can be seen on individual photos and videos. Insofar as you are identifiable on the respective photo or video, the photo or video and further use of the respective photo or video regularly constitutes a processing of personal data within the meaning of Art.4 (1) GDPR. The storage and processing of this data is solely for internal archiving purposes, for the purpose of documentation and to enable reporting on the relevant fair or event by media companies or Reed Exhibitions Austria on its websites and on the social media pages of the respective fair.

 

5. Legal Basis of Data Processing

a. Processing of Fair Participation, Provision of Services

The legal basis for the processing of your data for the purpose of providing exhibition services results from the admissibility of data processing required for contractual purposes, which is standardised in accordance with Article 6 (1) (b) GDPR.

b. Advertising and Marketing, Newsletter

The legal basis for the use of the data you have provided for the advertising and marketing measures described, including the sending of personalised newsletters, is based on the legitimate interest of Reed Exhibitions Austria to promote the sale of its services, including the promotion of services and products of third-party providers who support or supplement the own range of services (Art. 6 (1) (f) GDPR). Passing on your contact details to partner companies of Reed Exhibitions Austria is permitted, in view of your own interest to obtain offers from companies with a relevant range of services and experience in the field of fairs with regard to possibilities for optimising your fair presence (Art. 6 (1) (f) GDPR).

c. Photography and Video Recordings

The legal basis for storage and processing of personal data arising from taking photographs and making videos comes from our legitimate interest in taking such photos or making such videos and their proper use for the purpose of reporting as well as for archiving for historic documentation (Art. 6 (1) (f) GDPR).

d. Processing of Personal Data of Disclosed Third Party Contact Persons

The processing of data of third natural persons, which are disclosed in the fair registration or in the course of the execution of the exhibitor contract, in particular as a representative, responsible or other employees of your company, is permitted due to the legitimate interest of Reed Exhibitions Austria and yourself in order to address directly the specifically responsible and informed person in your company in the course of processing the exhibitor contract concluded with your company or in case of queries, in order to avoid information or legal losses as well as to be able to clearly direct information and advertising to a unique recipient (Art. 6 (1) (f) GDPR).

 

6. Necessity of Data Provisioning

If you do not or not entirely provide the data requested in the registration, the conclusion of an exhibitor contract is not possible. The provisioning of further data is only required insofar as you would like to order stand construction, advertising or marketing services or wish to take out a fair insurance.

 

7. Recipient

All data provided by you will be disclosed to all companies jointly responsible for processing (see point 1).

The information about your company, which was disclosed at the time of your registration, will be published in both printed and online list of exhibitors (exhibitor catalogue).

If you order additional fair-related services (e.g. fair insurance, stand security, transport services, etc.) during the course of your registration, the data you provide will also be forwarded to those companies (https://www.messe.at/en/unternehmen/partnersalzburg.htmlhttps://www.messe.at/unternehmen/partnerwien.html), which provide the ordered services in each case.

In addition, the partner companies listed at https://www.messe.at/en/partner will receive your contact information in order to inform you about fair-related products and services offered by them.

For the purpose of documentation and reporting on the relevant fair, photos and videos and thus – insofar as you are identifiable on these - your personal data will be forwarded to various media (e.g. newspapers, TV, online media, etc.) for appropriate use and will be provided by Reed Exhibitions Austria and accessed on its websites and its social media pages of the respective fair or event.

For receiving advertising and informational newsletters via email as well as the collection of data concerning your use of these newsletters, Reed Exhibitions Austria uses Salesforce.com, inc., The Landmark @ One Market St., Suite 300, San Francisco, California 94105, USA as a processor. Since Salesforce.com, inc. is based in the USA, there is thus a transfer of the collected data to a third country within the meaning of the GDPR.

The Salesforce.com, inc. is registered in the US Department of Commerce's US Privacy Shield List. The transfer of data to the US to Salesforce.com, inc. is therefore permissible under Commission Implementing Decision (EU) 2016/1250 of 12 July 2016 on the adequacy of the protection provided by the EU-US Privacy Shield ('adequacy decision' within the meaning of Article 45 of the GDPR).

 

8. Storage Period

The storage of the data processed by Reed Exhibitions Austria for the described purposes of advertising and marketing will continue until you object to further data processing for these purposes. The data processed in connection with the newsletter will be saved until you unsubscribe from the email newsletter. Photos and videos and thus - insofar as you are identifiable on these - your personal data is stored for documentation and archiving purposes for an indefinite period. Otherwise your data will be stored for as long as necessary for each processing purpose. In addition, data storage takes place insofar and as long as it is necessary to retain your processed data in order to safeguard legal interests (e.g. until the expiry of contractually agreed or statutory warranty or statute of limitations) or with regard to statutory retention requirements, in particular pursuant to Article 132 BAO (Austrian Federal Fiscal Code). Insofar as further processing is carried out for statistical purposes, the relevant data will only be used anonymously.

 

9. Intended Further Use of Your Data

The data you provide when registering for the fair will be further processed in connection with the Expo Contact Network operated by Reed Messe Salzburg GmbH and Reed Messe Wien GmbH. Details on this processing of your data can be found in the privacy policy of the Expo Contact Network.

 

10. Rights of Persons Affected

You have the right of access to the processing of personal data pursuant to Art.15 GDPR and the right to rectification pursuant to Art.16 GDPR towards the companies jointly responsible for processing (see section 1). In addition, you may request the deletion of your data, provided that there is a reason for deletion referred to in Art. 17 (1) (a) to (f) GDPR and there is no justification under Art.17 (3) GDPR for the refusal of the deletion. You also have the right to demand the restriction of data processing under Art.18 GDPR if necessary or to file an objection against the data processing according to Art.21 GDPR. Furthermore, pursuant to Art.20 GDPR, you are entitled to demand that all data that you have provided yourself and that we process in an automated way are provided to you on a data medium in a common file format or are transmitted to a third party named by you (right of data portability).

If you have any questions, comments, complaints or requests concerning this Privacy Policy or our processing of your information, please contact us through our Privacy Centre webform.
If you believe that the processing of your personal data by us violates applicable data protection law, you are entitled to file a complaint with the Data Protection Authority.

Privacy Policy for visitors

1. Responsible for Data Processing

Joint data controllers within the meaning of Article 4 (7) in conjunction with 26 GDPR are:

a. Reed Messe Wien GmbH
Messeplatz 1
1021 Wien
T: + 43 1 727 20 – 0
E: info@messe.at

b. Reed Messe Salzburg GmbH
Am Messezentrum 6
5021 Salzburg
T: + 43 662 4477 – 0
E: info@reedexpo.at

c. Reed CEE GmbH
Messeplatz 1
1021 Wien
T: + 43 1 727 20 – 0
E: info@messe.at

The companies listed as jointly responsible will be referred to collectively hereinafter as "Reed Exhibitions Austria".

 

2. Common Contact Point

As a common and central point of contact Reed Exhibitions Austria have established:
Reed Messe Salzburg GmbH
Am Messezentrum 6
5021 Salzburg
T: + 43 662 4477 - 0
E: dataprotection@reedexpo.com

If you have any questions, comments, complaints or requests concerning this Privacy Policy or our processing of your information, please contact us through our Privacy Centre webform.

 

3. Data Protection Officer

You can reach our data protection officer of Reed Exhibitions Austria at
Reed Exhibitions For the attention of: Data protection officer
Gateway House, 28 The Quadrant,
Richmond, Surrey TW9 1DN,
United Kingdom

You contact the Data Protection Officer of Reed Exhibitions Austria through the following Privacy Centre webform.

 

4. Processed Data, Processing Purposes and Legal Basis

a. Usage of the Online-Ticket Shop

When using the online ticket shop, the data which you disclose when ordering an entrance ticket to the fair, will be recorded and processed. This data will be stored and processed in order to create the ticket for the desired trade fair and to give you access to the fair, as well as to charge you for the ticket price and to process the payment of the ticket price. The legal basis for this is based on the necessity of this data processing for the purpose of fulfilling the contract concluded with you for the acquisition of a visitor ticket for the entrance to the fair (Art 6 (1) (b) GDPR).

b. Advertising, Newsletter, Surveys

The data you provide when using the online ticket shop and vouchers for tickets (see below, clause g.) will also be used to conduct surveys in order to receive feedback on the events and services of the companies of Reed Exhibitions Austria to optimise their own offer. In addition, your data will be processed for direct advertising for events and offers of the companies of Reed Exhibitions Austria as well as for information about products and services of their contractual partners, especially fair exhibitors. Direct advertising takes place primarily by sending advertising and informational newsletters by email ("email newsletter"). In doing so, Reed Exhibitions Austria records whether the relevant email newsletter is properly delivered to your inbox server, whether you open the email newsletter you received, and if and what content of the email newsletter you click on. The collection and processing of this data is used to create statistical evaluations, which should allow a representative picture of the reading habits of the newsletter, so that the content of future newsletters can be adapted to the target audience or different content can be sent according to the interests of each user. Finally, to ensure that you only receive a newsletter, if you really want it, Reed Exhibitions Austria also records whether you would like to receive email newsletters or whether you have unsubscribed from the newsletter.

The legal basis of this use of the data you have disclosed is based on the legitimate interest of Reed Exhibitions Austria to specifically promote the sale of its events and other services, including - by means of user tracking on email newsletters - personalised advertising and, if necessary, to provide you with information on the services and products of its contractual partners (in particular, fair exhibitors) in order to present the range and content of the fairs, events and other services offered by Reed Exhibitions Austria (Art. 6 (1) (f) GDPR).

c. Reed2Meet

To use the service "Reed2Meet", exhibitors who have you as a customer or prospective customer provide your name and email address, which Reed Exhibitions Austria links with an automatically generated coupon code ("TAN"). This TAN is transmitted to you by the respective exhibitor via the service provided by Reed Exhibitions Austria for the registration for the fair and the purchase of a visitor ticket via the online ticket shop. Reed Exhibitions Austria record whether you receive the TAN and if and when you have registered for the relevant fair and have purchased a visitor ticket. The linking of the data provided by the exhibitor with the automatically generated TAN and the processing of this linked data is done in order to enable you to purchase a free ticket via the online ticket shop and to give feedback to the exhibitor whether you have received and redeemed the TAN. The legal basis for this data processing is based on the legitimate interest of the exhibitor to enable you as a customer or prospective customer for his products or services for marketing purposes to visit his stand free of charge as well as a simple invitation management (Art 6 (1) (f) GDPR).

d. Reed2Lead

To use the "Reed2Lead" service, Reed Exhibitions Austria generates and stores a DataMatrix code, which is displayed on your visitor ticket. The DataMatrix code contains a numeric code associated with the name and contact details you provided when ordering a visitor ticket through the online store. If you allow an exhibitor to read out the DataMatrix code in question, the data associated with the DataMatrix code will be transmitted to him. Linking your data to a DataMatrix code and processing that linked data will enable you to easily provide your data to exhibitors using the Reed2Lead service via a "digital business card", if you so choose. The legal basis for this processing is based on your legitimate interest in the possibility of simply passing on contact data to business and trade fair contacts and the legitimate interest of the exhibitors concerned to easily manage and further process the data provided by you using the DataMatrix code (Art 6 (1) (f) GDPR).

e. Ticket Validation/Fair Visit

Reed Exhibitions Austria record whether tickets issued are validated on-site in fair halls, e.g. whether the recipient of a visitor ticket purchased via the online ticket shop has actually visited the relevant fair. The purpose of recording and processing this data is to prevent unauthorised passing-on and misuse of visitor tickets purchased via the online ticket shop or TAN registration. In connection with the Reed2Meet service, the information whether after a visitor registration a fair visit has taken place, also serves the purpose of charging the tickets for invited visitors to the inviting exhibitor. The legal basis for this data processing is based on the legitimate interest of Reed Exhibitions Austria within the meaning of Art. 6 (1) (f) GDPR to ensure that no person gains improper access to their events, without a legally purchased visitor ticket, and in connection with the service Reed2Meet, that exhibitors who invite their customers to attend a fair free of charge, can be invoiced for the issued tickets accordingly.

f. Photography and Video Recordings

At the fairs and events of Reed Exhibitions Austria, photos and videos are regularly taken or made which, among other things, document the fair and therefore also show visitors of the relevant fair or event. It cannot be ruled out that you (or other people from your company) can be seen on individual photos and videos. Insofar as you are identifiable on the respective photo or video, the photo and video and further use of the respective photo and video regularly constitutes a processing of personal data within the meaning of Art.4 (1) GDPR. The storage and processing of this data is solely for internal archiving purposes, for the purpose of documentation and to enable reporting on the relevant fair or event by media companies or Reed Exhibitions Austria on its websites and on the social media pages of the respective fair. The legal basis for this is our legitimate interest in the production of press photos and their proper use (Art. 6 (1) (f) GDPR).

g. Vouchers

At some fairs, exhibitors may provide vouchers for a free fair entrance. If you redeem a voucher, the data you indicate on the voucher will be recorded and processed to provide you with a ticket for the fair event and enable you to access the fair free of charge. Furthermore, your data will be disclosed to the exhibitor mentioned on the voucher for the purpose of settlement and personalised advertising by this exhibitor. The legal basis for this data processing is based on the necessity of this data processing for the purpose of fulfilling the contract regarding the issuing of a visitor ticket for the entrance to the fair event which is based on the redemption of the voucher (Art 6 (1) (b) GDPR) and on the legitimate interest of the exhibitor to enable you as a customer or prospective customer for his products or services for marketing purposes to visit his stand free of charge and to specifically promote the sale of his products and services including by personalised advertising (Art 6 (1) (f) GDPR).

 

5. Revocation of Consent to Data Processing

Insofar as the legal basis for the data processing by Reed Exhibitions Austria exists in your respective consent, you can revoke this consent at any time informally by sending a letter or by an email to dataprotection@reedexpo.com. Your revocation causes the inadmissibility of the further processing of your data for the processing purposes covered by this agreement. The legality of your data processing based on your consent until the revocation is not affected in any case.

 

6. Necessity for Data Provisioning

In the online forms to be completed in the online ticket shop and on vouchers, some input fields are displayed as "mandatory fields". It is necessary to announce the data requested via these mandatory fields in order to receive an admission ticket (a "visitor ticket") for the fair you have chosen. Otherwise there is no obligation to disclose your data.

 

7. Recipient

All data provided by you will be disclosed to all companies jointly responsible for processing (see point 1).

If you choose the payment method "SOFORT Überweisung" when paying for your visitor ticket, the details of the product selected by you (visitor ticket) will be forwarded to the payment service provider Sofort GmbH, Theresienhöhe 12, 80339 München (DE) for processing the payment.

If you decide on the payment method "credit card" when paying for your visitor ticket, the credit card details given by you will be passed on to the respective payment service provider for processing the payment (currently VIVEUM Zahlungssysteme GmbH, Riemergasse 14/30, 1010 Vienna).

If you register as a fair visitor with a TAN that you received from an exhibitor who uses the service Reed2Meet, the information about the time of your ticket purchase via TAN and the data you specify in the online ticket shop will be disclosed to the relevant exhibitor for his own use.

The data associated with the DataMatrix code displayed on your visitor ticket will be disclosed to those exhibitors who use the Reed2Lead service and who allow you to read out the DataMatrix code.

If you redeem a voucher provided to you by an exhibitor at Reed Exhibitions Austria, the data you indicate on the voucher will be disclosed to the exhibitor stated on the voucher for the purpose of settlement and for his own further use.

For the purpose of documentation and reporting on the relevant fair, photos and videos and thus – insofar as you are identifiable on these - your personal data will be forwarded to various media (e.g. newspapers, TV, online media, etc.) for appropriate use and will be provided by Reed Exhibitions Austria and accessed on its websites and its social media pages of the respective fair or event.

For receiving advertising and informational newsletters via email as well as the collection of data concerning your use of these newsletters, Reed Exhibitions Austria uses Salesforce.com, inc., The Landmark @ One Market St., Suite 300, San Francisco, California 94105, USA as a processor. Since Salesforce.com, inc. is based in the USA, there is thus a transfer of the collected data to a third country within the meaning of the GDPR.

The Salesforce.com, inc. is registered in the US Department of Commerce's US Privacy Shield List. The transfer of data to the US to Salesforce.com, inc. is therefore permissible under Commission Implementing Decision (EU) 2016/1250 of 12 July 2016 on the adequacy of the protection provided by the EU-US Privacy Shield ('adequacy decision' within the meaning of Article 45 of the GDPR).

 

8. Storage Period

The storage of the data that Reed Exhibitions Austria processes for advertising purposes will continue until you object to further data processing in this regard. The data processed in connection with the newsletter will be saved until you unsubscribe from the email newsletter. Photos and videos and thus - insofar as you are identifiable on these - your personal data is stored for documentation and archiving purposes for an indefinite period. Otherwise your data will be stored for as long as necessary for each processing purpose. In addition, data storage takes place insofar and as long as it is necessary to retain your processed data in order to safeguard legal interests (e.g. until the expiry of contractually agreed or statutory warranty or statute of limitations) or with regard to statutory retention requirements, in particular pursuant to Article 132 BAO (Austrian Federal Fiscal Code). Insofar as further processing is carried out for statistical purposes, the relevant data will only be used anonymously.

 

9. Rights of Persons Affected

You have the right of access to the processing of personal data pursuant to Art.15 GDPR and the right to rectification pursuant to Art.16 GDPR towards the companies jointly responsible for processing (see section 1). In addition, you may request the deletion of your data, provided that there is a reason for deletion referred to in Art. 17 (1) (a) to (f) GDPR and there is no justification under Art.17 (3) GDPR for the refusal of the deletion. You also have the right to demand the restriction of data processing under Art.18 GDPR if necessary or to file an objection against the data processing according to Art.21 GDPR. Furthermore, pursuant to Art.20 GDPR, you are entitled to demand that all data that you have provided yourself and that we process in an automated way are provided to you on a data medium in a common file format or are transmitted to a third party named by you (right of data portability).

If you have any questions, comments, complaints or requests concerning this Privacy Policy or our processing of your information, please contact us through our Privacy Centre webform.

If you believe that the processing of your personal data by us violates applicable data protection law, you are entitled to file a complaint with the Data Protection Authority.

Privacy Policy for the Expo Contact Network

With this policy, we inform you how your personal data is used and processed in the context of using the Expo Contact Network.

 

1. Responsible for Data Processing

Joint data controllers within the meaning of Article 4 (7) in conjunction with 26 GDPR are:

a. Reed Messe Wien GmbH
Messeplatz 1
1021 Wien
T: + 43 1 727 20 – 0
E: info@messe.at

b. Reed Messe Salzburg GmbH
Am Messezentrum 6
5021 Salzburg
T: + 43 662 4477 – 0
E: info@reedexpo.at

The companies listed as jointly responsible will be referred to collectively hereinafter as "we" or "Reed".

 

2. Common Contact Point

As a common and central point of contact we have established:
Reed Messe Salzburg GmbH
Am Messezentrum 6
5021 Salzburg
T: + 43 662 4477 - 0
E: dataprotection@reedexpo.com

If you have any questions, comments, complaints or requests concerning this Privacy Policy or our processing of your information, please contact us through our Privacy Centre webform.

 

3. Data Protection Officer

You can reach our data protection officer at
Reed Exhibitions For the attention of: Data protection officer
Gateway House, 28 The Quadrant,
Richmond, Surrey TW9 1DN,
United Kingdom

You contact the Data Protection Officer of Reed through the following Privacy Centre webform.

 

4. Processed Data

When using the Expo Contact Network, we collect and process your personal data. The individual categories of data that we collect and process are described below in detail.

4.1. Exhibitor Data

Exhibitor data is information about exhibitors participating in a fair for which the Expo Contact Network is offered:

  • Company name
  • Company logo
  • Exhibitor type (exhibitor or co-exhibitor)
  • Company register number
  • UID number
  • Contact person (first and last name, telephone number, email address)
  • Managing Director (first and last name/s)
  • Company address (including postcode, city and country)
  • Phone numbers
  • Company website
  • Company email address
  • Company address
  • Area of exhibition
  • Business sector/s in which the company operates
  • Companies and brands represented by the company
  • Social Media Account of the company
  • Participation in the Expo Contact Network (yes/no)
  • Exhibition hall and number of the exhibition stand
  • Products of the company
  • Industry
  • Company size

We import this data from your registration as an exhibitor into the company profile available in the Expo Contact Network. The person named as the contact person can subsequently change and amend this data for the Expo Contact Network as "exhibitor profile administrator". In the company profile, the exhibitor profile administrator can also create additional persons as contact persons at the fair ("Exhibitor Representative"). When creating such exhibitor contacts, it is necessary to provide the mandatory information of the person concerned. Persons who are created by the exhibitor profile administrator as an exhibitor contact receive an activation link and can subsequently amend or supplement their user data if necessary. In any case, the mandatory information provided by the exhibitor profile administrator will be stored.

4.2. User Data

User data is the data about persons who use the Expo Contact Network as a visitor or an exhibitor representative. This comprises of mandatory information, which is a basic requirement for the use of the Expo Contact Network, and other optional information added by the respective user in the profile when using the Expo Contact Network.

a. Mandatory Information
The following data is mandatory:

  • First- and last name
  • Company or enterprise where the person works
  • Personal email address

b. Optional Information
Optional information is the following information that can be voluntarily provided by the user. Reed can supplement the optional information with additional optional data fields.

  • Profile picture
  • Job title
  • Telephone- and fax number
  • Own goals for the fair
  • Free text description of the person
  • Link to one or more social network accounts
  • Days present at the fair
  • Size of the company the person is working for
  • Industry of the company the person is working for
  • User’s areas of interest

If you use the Expo Contact Network as a fair visitor, you will disclose your user data when registering for this service. User data of representatives or contact persons of an exhibitor are imported from the exhibition registration of the exhibitor, provided by the exhibitor or its exhibitor profile administrator and, where appropriate, subsequently amended by the person concerned.

The specification of the mandatory information is an absolute prerequisite for using the Expo Contact Network.

4.3. Interaction Data

Interaction data is personal data that is generated while using the Expo Contact Network through interaction of the respective user with other users of the Expo Contact Network. This is:

  • Messages, product and appointment requests including their contents
  • Appointments agreed with other users
  • Products, product groups, brands, exhibitors, companies represented by the exhibitor, exhibitor contacts or events and speakers that the user adds to his personal fair planner
  • Time of the respective interaction action (e.g. time of sending/receiving a message or appointment request, time of inclusion of products etc. in the fair planner).

4.4. Automatically Recorded Data

Automatically recorded data is personal data that Reed automatically records due to the usage of the Expo Contact Network. This is:

  • Last log-in date
  • IP address of the user
  • URL (including parameters) for the requested web page
  • Browser type (e.g., Internet Explorer, Google Chrome, Safari etc)
  • Number of log-ins on a user account
  • Number of views of an exhibitor profile
  • Number of leads (= contacts) that an exhibitor has achieved
  • Number of product requests received by an exhibitor/access to an exhibitor's product
  • Number of clicks on the given link to a corporate website
  • Number of users who have registered for an anonymous use of the Expo Contact Network.
  • Number of opt-in users (users who agree to share their data with exhibitors and make it visible in the lead tracker)
  • Number of views of a framework programme item/speaker profile/profile of an exhibitor contact by a user
  • Number of companies/products/framework program items/speakers/exhibitor contacts that a user has added to his fair planner
  • Number of appointment requests sent/accepted/unanswered/rejected by a user

 

5. Processing Purposes and Legal Basis

5.1. Operation and Provision of the Expo Contact Network

We store and process your above-mentioned personal data for the operation of the Expo Contact Network and to provide you with the services offered via this platform. The legal basis for the use of the data recorded by you is your corresponding consent (Art. 6 (1) (a) GDPR). You can revoke this consent at any time informally by a letter or email to dataprotection@reedexpo.com. Your revocation causes the inadmissibility of the further processing of your data for the processing purposes covered by the consent. The legality of the data processing based on your consent until the revocation is not affected in any case.

5.2. Advertising and Email Newsletter

We also use your data to provide you with email newsletters containing information, promotions and surveys of events and other offers by Reed companies, as well as information about their contractual partners (in particular fair exhibitors) or third-party providers of products or services at fairs or similar events. In order to receive a representative picture of the reading habits of the subscribers of the newsletter and to be able to adapt the content of future newsletters to the target audience, we also record in each case whether the respective newsletter is received by your inbox server properly, if you open the newsletter sent to you, as well as if and which contents of the newsletter you click. In order that you only receive a newsletter only if you really want it, we also record whether you wish to receive our email newsletter or whether you have unsubscribed from the newsletter. The legal basis of this use of the data provided by you is based on Reed's legitimate interest in promoting the sale of its events and other services through personalised advertising, including, where appropriate, providing information on the services and products of its contractors or third-party providers, in order to present the range of services offered by Reed and the contents of the fairs, events and other services offered by Reed accordingly (Art. 6 (1) (f) GDPR).

 

6. Disclosure of Data, Recipients

Your personal data will only be passed on or made available to third parties to the extent necessary in order to be able to provide you with the services offered via the Expo Contact Network:

When using the Expo Contact Network as a fair visitor:

  • Your user data is generally disclosed to other persons who are registered as fair visitors in the Expo Contact Network. You can prevent this disclosure of your user data by disabling the visibility of your user profile in the settings.
  • Your user data and the interaction data generated by the interaction will be disclosed to those exhibitors registered in the Expo Contact Network, with whom you interact via the Expo Contact Network, e.g. by submitting messages, appointment inquiries, interest in products, etc.
  • Your interactions with an exhibitor will be documented for the respective exhibitor as a "lead" in a "lead tracker". The exhibitor receives the following information: your mandatory information, the type (message, appointment request, admission to the fair planner, etc.) and the time of the interaction. The documentation of the listed data in the lead tracker of exhibitors can be deactivated via the settings. Deactivation then applies for future interactions. However, past interactions stay recorded in the lead tracker of the respective exhibitor.

When using the Expo Contact Network as an exhibitor or as a representative or contact person of an exhibitor:

  • The exhibitor data and the user data of the contact persons of an exhibitor are disclosed to all other users of the Expo Contact Network.
  • The interaction data generated by your interaction will be disclosed to those users of the Expo Contact Network who interact with you, e.g. by sending messages, meeting requests, interest in products, etc.

All data recorded and processed via the Expo Contact Network will be transmitted to Reed Exhibitions Limited ("RX UK") Gateway House, 28 The Quadrant, Richmond, Surrey TW9 1DN, United Kingdom, which has been contracted as the data processor for the operation of the data application and the technical implementation of the data processing required for the operation of the Expo Contact Network.

 

7. Storage Period

The storage of the data that we process for the operation and the provision of the Expo Contact Network will continue until you revoke your consent for the processing of this data. The storage of the data that is processed for advertising purposes will continue until you object to further data processing for this purpose. The data processed in connection with the newsletter will be saved until you unsubscribe from the email newsletter. Insofar as further processing is carried out for statistical purposes, the relevant data will only be used anonymously.

 

8. Rights of Persons Affected

You have the right of access to the processing of personal data pursuant to Art.15 GDPR and the right to rectification pursuant to Art.16 GDPR towards the companies jointly responsible for processing (see section 1). In addition, you may request the deletion of your data, provided that there is a reason for deletion referred to in Art. 17 (1) (a) to (f) GDPR and there is no justification under Art.17 (3) GDPR for the refusal of the deletion. You also have the right to demand the restriction of data processing under Art.18 GDPR if necessary or to file an objection against the data processing according to Art.21 GDPR. Furthermore, pursuant to Art.20 GDPR, you are entitled to demand that all data that you have provided yourself and that we process in an automated way is provided to you on a data medium in a common file format or is transmitted to a third party named by you (right of data portability).

If you have any questions, comments, complaints or requests concerning this Privacy Policy or our processing of your information, please contact us through our Privacy Centre webform.

If you believe that the processing of your personal data by us violates applicable data protection law, you are entitled to file a complaint with the Data Protection Authority.

Data Privacy Policy concerning video surveillance

1.   Responsible for Data Processing

The following companies are the responsible for data processing within the meaning of Article 4 (7) in conjunction with 26 GDPR for their respective location:

a.    Reed Messe Wien GmbH

Messeplatz 1
1021 Wien
T: + 43 1 727 20 – 0
E: info@messe.at

For video surveillance in the area of the Messe Wien Exhibition & Congress Center in 1021 Vienna, Messeplatz 1, including the associated parking garages.

b.    Reed Messe Salzburg GmbH

Am Messezentrum 6
5021 Salzburg
T: + 43 662 4477 – 0
E: info@reedexpo.at

For video surveillance of the office locations of Reed Messe Salzburg GmbH and the associated companies at the addresses 5021 Salzburg, Am Messezentrum 6 and 5021 Salzburg, Am Messezentrum 7.

 

2.   Data Protection Officer

You can contact Reed Exhibitions Austria's data protection officer at

Reed Exhibitions

Data protection officer

Gateway House, 28 The Quadrant

Richmond, Surrey TW9 1DN,

Great Britain

You can contact the data protection officer using the Privacy Centre web form.

 

 

3.   Processed Data, Processing Purposes and Legal Basis

a.    Processed data

Video surveillance records and stores encrypted personal data of people who are in the video-monitored area (data subjects). Image data (appearance, behaviour) of those affected, location and time of image recording, and identity and role (perpetrator, victim, witness, etc.) of those affected are processed, insofar as this is recognisable from the records.

b.    Processing Purposes:

The video surveillance is carried out for the preventive protection of people and property in publicly accessible places, which are subject to the house rules of the responsible and for which video surveillance is necessary due to legal violations that have already taken place or due to a particular risk potential inherent in the place. The video recordings are only evaluated in the event of cases defined by the purpose description.

c.    Legal basis

The legal basis of video surveillance is the legitimate interest of the responsible for the protection of his property and the prevention, containment and investigation of criminally relevant behaviour in places that are subject to his domiciliary rights (Art 6 Para 1 lit f GDPR).

 

4.   Recipient

In the event of an incident, evaluated video sequences can be processed in accordance with Art. 6 Para. 1 lit. c) or lit. f) GDPR to the extent absolutely necessary be made available to the following categories of recipients:

• Competent criminal and civil courts and lawyers for the purpose of preserving evidence and defending legal claims in case of an incident;

• Responsible security authorities for security purposes in case of an incident and

• Insurance companies used by the responsible to process insurance claims in the case of an incident.

There is no transfer of video recordings to third countries

 

5.   Duration of Storage

The video surveillance data is stored for 72 hours. In addition, evaluations can be saved for the duration in which this is necessary to pursue or defend against legal claims or to fulfil statutory retention requirements.

 

6.   Rights of the Data Subject

You have the right to information about the processing of personal data according to Art 15 GDPR and the right to correction according to Art 16 GDPR towards the companies responsible for the processing (see point 1.). In addition, you can request the deletion of your data, provided that there is a reason for deletion specified in Art 17 (1) (a) to (f) GDPR and there is no justification in accordance with Art 17 (3) GDPR for refusing the deletion. You also have the right to request that data processing be restricted in accordance with Art. 18 GDPR or to object to data processing in accordance with Art. 21 GDPR. In addition, according to Art. 20 GDPR, you have the right to request that the data that you have provided yourself and the responsible process automatically, be provided on a data carrier in a common file format or transmitted to a third party you have named (right to Data Portability). If you have any questions, comments, complaints or requests regarding this privacy policy or our processing of your data, please contact us using our Privacy Centre web form.

If you believe that the processing of your personal data by the responsible violates the applicable data protection law, you can file a complaint with the data protection authority.

Last update April 2020